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Institutional Services

Policy and classroom implementation

AAB AI Use Policy & Classroom Readiness Package

Move beyond a generic AI policy. Build institution-level decisions, classroom rules, assignment guidance, staff procedures, and an implementation process people can actually follow.

Request a scoped proposalView planning ranges

Designed for

Modular scope

Select the support your institution needs

Core items establish the review foundation. Optional modules can be selected according to existing curriculum, policy, staffing, platform, and evidence capacity.

P01

Current-State Policy Audit

Review existing acceptable-use, academic-integrity, privacy, staff-technology, procurement, and parent communication documents.

Core
P02

Institutional AI Acceptable Use Policy

Draft permitted and prohibited uses, roles, accountability, disclosure, review cycles, and escalation requirements.

Core
P03

Grade-Band Classroom Rules

Create plain-language elementary, middle school, high school, and staff versions that can be used in real classrooms.

Optional
P04

Assignment-Level AI Use Framework

Define No AI, AI for Support, AI Collaboration, and AI-Integrated assignment settings with disclosure and evidence expectations.

Optional
P05

AI Tool Review & Approval Matrix

Document tool purpose, age/account requirements, data practices, access mode, instructional fit, safeguards, and decision owner.

Optional
P06

Privacy, Retention & Parent Communication

Prepare student-data rules, retention expectations, parent notice, consent or opt-out materials, and alternate-activity guidance.

Optional
P07

Academic Integrity & AI Disclosure

Align authorship, citation, process evidence, assessment design, and response procedures across classrooms.

Optional
P08

Incident Response & Escalation

Define stop, document, notify, review, and remediation steps for unsafe output, privacy exposure, misuse, or vendor change.

Optional
P09

Stakeholder Policy Workshops

Facilitate leadership, teacher, IT/privacy, parent, student, and other stakeholder decisions using concrete scenarios.

Optional
P10

Staff Implementation & Readiness Review

Use workshops, cases, and comprehension checks to test whether staff can explain and apply the approved rules.

Optional
P11

Platform Implementation Support

Translate rules into the institution's LMS, NextEdu, or another selected system, including acknowledgments, assignment labels, and records.

Optional
P12

Annual Policy Refresh

Review new tools, incidents, implementation feedback, and policy changes on a recurring schedule.

Optional

Reviewer-ready outputs

What the institution receives

Deliverables are adapted to the institution's setting and prepared for accountable human review, local policy alignment, and implementation.

Assignment-level clarity

One school policy cannot answer every assignment question

The package can establish a consistent four-level framework so teachers communicate when AI is prohibited, limited to support, permitted with disclosure, or intentionally integrated into the learning task.

  1. 0
    No AI

    Independent student work; AI use is not permitted.

  2. 1
    AI for Support

    Limited brainstorming, explanation, or language support.

  3. 2
    AI Collaboration

    AI assistance is allowed with disclosure and process evidence.

  4. 3
    AI-Integrated

    Using and evaluating AI is part of the assignment.

Planning ranges

Engagement options

These ranges support early budgeting. A written scope confirms the exact services, schedule, assumptions, payment milestones, and responsible parties before work begins.

Policy Starter

$2,500–$5,0002–3 weeks

Small education providers, camps, libraries, and community or arts organizations.

  • Policy audit
  • Core acceptable-use policy
  • Classroom rules
  • Parent notice
  • One staff briefing
Most complete

School Implementation

$8,000–$15,0004–6 weeks

Independent schools, charter schools, and established education organizations.

  • Complete policy suite
  • Grade-band and assignment rules
  • Stakeholder workshops
  • Tool and privacy review
  • Staff readiness memo

District or Network

From $20,0006–12+ weeks

Multi-school systems, networks, and organizations requiring role- and site-specific implementation.

  • Cross-site policy alignment
  • Multi-stakeholder process
  • Train-the-trainer support
  • Implementation monitoring
  • Annual refresh plan

Travel, legal review, translation, extensive data collection, curriculum licensing, platform subscriptions, and third-party instructor costs are quoted separately when applicable.

Engagement process

A defined path from intake to decision

  1. 01

    Discover

    Collect existing policies, tools, classroom practices, stakeholder concerns, and required decision dates.

  2. 02

    Decide

    Facilitate concrete choices about acceptable use, age and access, data, integrity, disclosure, and accountability.

  3. 03

    Draft

    Prepare the selected policy suite and crosswalk it to the institution's existing governance documents.

  4. 04

    Rehearse

    Use realistic classroom and staff scenarios to test whether the rules are clear and actionable.

  5. 05

    Approve and implement

    Support accountable local review, revision, communication, and an annual refresh schedule.

Independence and scope

Advisory support—not automatic approval

AABoard provides evidence-based review, facilitation, draft materials, readiness recommendations, and implementation support. The client institution retains final policy, legal, procurement, personnel, and launch authority.

AABoard services do not constitute legal advice, accreditation, certification, guaranteed compliance, or commercial endorsement. Curriculum, platforms, and staffing may be supplied by the institution, NextEdu, or another selected provider. Provider roles and related relationships are disclosed in the written scope.

Start with a scoped conversation

Tell us what you already have—and where implementation is getting stuck.

Include your institution type, learner age range, existing policies or curriculum, intended timeline, and the decisions you need to make.

Contact AABoard